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Ref: Georgia Institute of Technology announces new emergency notification system

Georgia Tech

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GT Emergency Notification System



INSTITUTE CONTACTS
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404.894.2500

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404.894.8392

Campus Operator
404.894.2000

CAMPUS RESOURCE LINKS
Emergency Notification System Signup

Georgia Tech Police Department

Institute Communications
& Public Affairs

Georgia Tech Housing Residence Life Emergency Alert Plan

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As part of Georgia Tech's ongoing effort to safeguard students, faculty and staff, the Institute has implemented a new emergency communications system. Known as the GT Emergency Notification System (GTENS), the system allows you to receive time-sensitive emergency messages in the form of e-mail, voice mail and text messages.

Everyone who has a Georgia Tech e-mail address will receive emergency alerts on their computers. However, in order to receive text messages and voice mail alerts, members of the campus community will be asked to provide a mobile phone number. While participation in the text and voice messaging notification is optional, enrolling is strongly encouraged. The information that you supply is considered confidential and will not be shared. You will only be contacted through the system in the event of an emergency.

To sign up for GT Emergency Notification System text and voice mail option, please log into PASSPORT.

Frequently Asked Questions
What is the GT Emergency Notification System (GTENS)?
The GT Emergency Notification System is comprised of a number of tools including e-mail, voice and text messaging, outdoor sirens and a weather alert system designed to send emergency messages to thousands of individuals in minutes. During the data collection phase, you have the opportunity to provide your mobile phone number that will be used to send voice and text messages through a system provided by the NTI Group/Connect-ED. GTENS will be used in tandem with other campus communication tools.

Why should I sign up for the GTENS voice and text message component?
Because students, faculty and staff are constantly on the move, this system provides the flexibility for you to receive emergency messages on multiple devices. GTENS will be used along with other tools including e-mail, Georgia Tech Web site, campus media and other methods.

Who can sign up for GTENS voice and text messages?
All Georgia Tech students, faculty and staff who have a valid ID are encouraged to sign up to receive text and voice mail alerts. While those at locations beyond the primary campus in Atlanta may sign up for alerts, messages will primarily focus on possible threats at the main campus location. If you spend time on the Atlanta campus, however, you should consider signing up. If you are located beyond the Atlanta campus location, you should continue to rely on local emergency notification systems for site specific warnings.

Who implements GTENS?
GTENS is managed jointly through the Executive Vice President for Administration and Finance, the Georgia Tech Police Department's Emergency Preparedness Office, the Office of Information Technology and Institute Communications and Public Affairs.

What kind of alerts will be sent?
This system will only be used to distribute information regarding emergencies that dictate immediate action.

Examples of alerts include severe weather, building evacuations, dangers requiring lock-down or shelter-in-place or other emergencies. The message will direct you where to go for further information or what action to take. Less urgent messages will be sent using the campus advisory e-mail system. Following a warning, the alert system will be used to provide additional messages or an "all clear" announcement. GTENS will also be tested on a routine basis.

SAMPLE MESSAGES
Severe Weather – Tornado Warning
EMERGENCY CAMPUS ALERT. Ga. Tech is under a tornado warning. Seek shelter and tune to local media for additional information.

Seek Shelter
EMERGENCY CAMPUS ALERT. Immediately go inside the nearest building and seek additional information on the Institute Web site.

How does GTENS work?
Since GTENS is a hosted and managed system, you will not need special hardware or software to receive messages. It is a multi-modal service that can disseminate emergency messages through:

E-mail: An alert message will be sent to your official campus e-mail address(es). You can view your official e-mail address in the "Directory Entry" tab in PASSPORT.
Web: Information about existing emergency procedures, are posted at www.gatech.edu/emergency. During an emergency, details and updated information will be provided on the Georgia Tech home page at www.gatech.edu.
Voice Message, SMS Text Messages: Faculty, staff, and students who choose to register their mobile phone numbers in PASSPORT will receive voice and (optionally) SMS text messages.
Other systems: Other campus systems may be involved in broadcasting emergency information.
During the initial implementation phase, members of the campus community will be asked to provide a single mobile phone number. In the future, registrants may enter additional telephone numbers and e-mail addresses to receive emergency alerts which are broadcast to the contact numbers and e-mail addresses provided.

Can I opt out of the system after I sign up and can I update my contact information after I have registered?
You can log into PASSPORT at any time to delete or update your contact information.

Are there any costs involved if I sign up for the system?
If you do not have a text messaging contract as part of your cellular service, there may be a small charge for any text messages that you receive. You should check with you cell phone carrier to determine what these costs may be.

How soon will I have the capability to receive emergency messages after I sign up?
We are currently in the data collection phase. While you can immediately beginning receiving emergency e-mail notifications, the capability to send text and voice mail alerts will be available after the first of September. Once that capability is in place, the system is updated every night. Since this is a new service, implementation may require a "test" message in the initial days.

Will my contact information remain secure?
The information collected for the GT Emergency Notification System will be maintained in a separate database used for this function only and will not be shared.

What number will show up in my caller ID when a warning is issued?
The phone number that you will see in your caller ID will be 404-385-EMER (3637). You should program this number into your phone so it will immediately recognize it as an urgent call.

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